WebpinnPOS flags two kinds of problems before they cost you: products falling below their reorder point, and batch-tracked stock approaching its expiry date. Both show up as a live count on your dashboard notification bell, plus a periodic email digest on a weekly or monthly frequency you choose: so restocking and markdown decisions happen proactively instead of after the fact.
The two silent costs of poor stock visibility
Running out of a fast-moving product costs you a sale you'll never get back. Letting a perishable batch expire on the shelf costs you the item outright. Both are the kind of loss that's easy to miss until it's already happened, because they require someone to actively check stock levels and expiry dates rather than being told when it matters.
Low-stock alerts
Every product has a configured reorder point: the stock level below which you want a heads-up. Once a product crosses that threshold, it counts toward the live badge on your dashboard notification bell, so you see it the moment you log in rather than discovering it when a customer asks for something you don't have.
Expiring-batch alerts
For products with batch and expiry-date tracking, WebpinnPOS flags batches approaching their expiry date. This is a real product capability, not a note you have to remember to check: the expiry date is recorded against the batch when you receive stock, and the alert is generated automatically as that date approaches, giving you time to markdown or prioritise selling that stock rather than writing it off.
| Alert type | Trigger | Where you see it |
|---|---|---|
| Low stock | Product falls below its reorder point | Dashboard bell + email digest |
| Expiring batch | Batch approaches its recorded expiry date | Dashboard bell + email digest |
Two delivery channels, for two different habits
Not everyone checks a dashboard daily, so alerts are delivered two ways: a live count you see whenever you're logged in, and a periodic email digest sent on a frequency you choose, weekly or monthly, that summarises everything that needs attention without requiring you to log in at all. This means the alert reaches you whether you're the type to check the dashboard every morning or the type who's easier to reach by email.
Configuring alerts per shop
Not every business carries perishable stock, so low-stock and expiry alerts are configured per shop: a business with no batch-tracked products can simply focus on low-stock notifications without expiry alerts adding noise that doesn't apply to them.
For the broader picture of preventing stock losses beyond just alerts, see: Stock Management for Kenyan Retailers: Preventing Losses and Stockouts.
Frequently asked questions
Catch stock problems before they cost you
Live low-stock and expiry alerts, plus a scheduled email digest: try WebpinnPOS free.
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